1. Receipt of this signed booking form creates the Exhibitor Agreement and confirms your company’s 16. (the Exhibitor) acceptance of participation in Hospitality Expo (the Event) and agree to the terms and conditions listed on the Exhibitor Agreement. The Event Organiser (AHA(WA)) reserves the right to refuse to accept any Exhibitor and/or Agreement.

2. 100% cancellation fee after 25 April 2025.

3. Full payment for all trade booths must be received by 15 April 2025 to receive the Early Bird discount.

4. A cancellation fee of 50% applies to all Exhibitor Agreements cancelled prior to 24 April 2025.

5. The AHA(WA) reserves the right to allocate booth locations on a first- in first- served basis, but where possible, will address individual requests. The AHA(WA) may at its discretion, alter the layout if, in their opinion, this is in the general interest of the Event.

6. The Exhibitor shall not sub-let, or assign the stand allotted to them to other parties either wholly 18. or in part without the prior written consent of the AHA(WA).

7. The Exhibitor shall meet the cost of additional equipment and/or construction modifications to the standard Advans Exhibition Services Shell Scheme provided.

8. The Exhibitor must complete the construction and decoration of their stand by 10am on Tuesday ready for doors of the expo to open at 11.00am. No Exhibitor shall so arrange their exhibit 19. To obscure or prejudice adjacent Exhibitors in the opinion of the AHA(WA).

9. The Exhibitor must have appropriate insurance including, but not limited to, public liability insurance and workers compensation insurance. It is also the responsibility of the Exhibitor to ensure that their contractors are covered by appropriate insurance.

10. Damage caused by the Exhibitor and/or their contractors to other Exhibitors or common property shall be the responsibility of the Exhibitor, and no claims may be made against the AHA(WA).

11. The AHA(WA) shall take 24-hour security precautions in the interest of the Exhibitor and Event visitors. However, the AHA(WA) shall not be held responsible for any loss, damage or theft of the exhibits and/or
products during the build-up, the Event and dismantling periods. This also includes loss or damage to articles belonging to the Exhibitor or their contractors.
12. The provision of free samples of Exhibitor products must be contained within 1 metre of your allocated stand area. This includes promotional staff handing out samples.

13. In the event the Exhibitor wishes to provide alcohol at their stand, it is the responsibility of the Exhibitor
to adhere to Western Australian legislation in respect of Responsible Service of Alcohol (RSA). RSA requires exhibitors serving alcohol to also provide substantial food for visitors at their booth to consume free of charge.

14. It is a requirement that Exhibitors will be required to have all staff that are dispensing alcohol at the Event to have completed Responsible Service of Alcohol Training prior to the Event. The Exhibitor is required to have readily available at their trade booth, a training register of all staff names and their training qualifications for this Event. Copies of training certificates should also be included. (The AHA(WA) has on-line training courses in Responsible Service of Alcohol available).Any equipment or effects of the Exhibitor or any other person entering upon the premises with the express
or implied invitation or permission from the Exhibitor that has been either abandoned, lost or displaced during the Event period, shall be deemed abandoned and will be disposed of by the Event Venue Management as deemed fit at the sole cost of the Exhibitor.

15. The AHA(WA) will not take delivery of any goods, packages or other material on behalf of an exhibitor. Nor will the AHA(WA) accept responsibility for any items of delivery or items that have been delivered to the site in the absence of the Exhibitor, its agent or its contractor. The delivery period and address for all items is available upon request.

16. Limited storage space will be available at the Venue. Cartons should not remain on the stand during the Event and should not hinder access in aisle ways and doorways during bump-in, bump-out or during the Event. The Venue and the AHA(WA) reserve the right to refuse entry to any person and any person whose conduct is objectionable, disorderly or disruptive to the Venue and/or AHA(WA) or in violation of any Law, shall be refused entrance or shall be immediately ejected from the Venue. In addition, this applies to any unauthorised hawkers.

17. In the event that the Event is cancelled or delayed through no fault of the AHA(WA), or the Venue including but not limited to fire, flood, labour disputes, natural disasters, acts of God, civil disorders, riots, insurrections,
work stoppages, slowdowns or disputes, or other similar events then the Exhibitor shall not be entitled to any refund or to claim for any loss or damage.

18. A breach of these Terms & Conditions will entitle the AHA(WA) through its designated servants and/or agents to (a) retain any payment made by the Exhibitor; (b) prohibit the Exhibitor from occupying the allocated stand
and/or remove from the allocated stand the Exhibitor along with any exhibits or any other material with the cost of such removal being a debt due and payable by the Exhibitor to the AHA(WA). All notices shall be in writing and delivered either personally, by post, email, fax or by courier.

19. The AHA(WA) reserves the right to vary or add to these Terms & Conditions if necessary to comply with any laws or any directions given by the Venue or as otherwise determined necessary by the AHA(WA) for the efficient running of the Event.

20. The Exhibitor must comply with all relevant State and Federal government legislation including, but not limited to those laws governing the sale & supply of food, liquor & tobacco.

21. The Exhibitor must ensure that their stand remains intact during all official advertised hours of the Event. Stands are not to be dismantled until the official closing time.

22. Entry to the exhibition is restricted to professionals in the WA hotel, liquor and hospitality related industries, corporate members of the AHA(WA) and registered exhibitors. All exhibitor personnel must be registered under the name of the Exhibitor company, or they may be refused entry.

23. In circumstances where there is the reintroduction of government restrictions to control the spread of COVID-19 in Western Australia and the result of those restrictions impacts the ability for the AHA to host the Event on the terms and conditions agreed, the AHA reserves it’s right, at its absolute discretion, to modify, postpone or cancel the Event. Further, in relation to any funds paid by the Exhibitor for the Event, the AHA reserves it’s right, at its absolutely discretion, to retain those funds to cover any costs associated with modifying, postponing or cancelling the Event, transfer or allocate the funds to a different AHA event, or refund any part or all the funds to the Exhibitor.